Madi International Qatar Jobs 2023 Careers : RECEPTIONIST (FEMALE) Vacancies in Doha

Responsible for organizing and coordinating office operations to ensure the office runs efficiently, as well as providing support to local leadership. This position will also manage all responsibilities of the reception desk, which includes answering the main phone line and greeting both callers and walk-in guests in a friendly, courteous, and professional manner.

Responsibilities for Receptionist

• Answer and direct phone calls in a polite and friendly manner
• Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Provide administrative support to office staff and field personnel, including scheduling meetings, coordinating travel arrangements, and reserving conference rooms
• Provide clerical assistance such as typing, copying, filing, recordkeeping, sorting, coding, and distributing departmental mail
• Greet visitors, respond to inquiries sent through email and answer, and direct all incoming calls and relay messages as needed
• Support staffing process by coordinating prescreen interviews, scheduling onsite interviews, and confirming interviews prior to meeting
• Oversee new hire onboarding to include IT access request, HR paperwork
• Establish and maintain vendor relationships and contracts to ensure best pricing on services
• Responsible for purchasing and maintaining office and breakroom supplies and equipment
• Prepare materials for meetings and ensure materials are organized and distributed
• Process invoices, purchase orders, expense reports, and maintain organized records
• Manage corporate card and accounting coding of expense
• Compile and distribute weekly/monthly reports
• Field complaints, issues, and concerns from the public, clients, vendors, etc.
• Assist with special projects as assigned and ensure processes are completed in a timely manner
• Coordinate various office activities and events
• Must maintain professional appearance and comply with company dress code policy
• Other duties as assigned

Qualifications for Receptionist

• High school diploma or general education degree (GED) required
• 2-3 years of relevant experience in an office environment
• Proficient in Microsoft Office
• Strong phone skills
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal skills
• Punctual with strong attendance history
• with NOC
• can join immediately

Job Type: Full-time

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Preferred)